PRIVACY POLICY

1.- Identification of the Data Controller

This "Website" is owned and managed by the ORDEM DOS NOTÁRIOS, as Data Controller, with NIPC 507 680 316 and headquarters at Avenida Visconde de Valmor, n.º 19A , 1000-290 Lisboa, Portugal.

The ORDEM DOS NOTÁRIOS has designated its Data Protection Officer, with whom you may contact, if you deem necessary, through the following email address: dpo@notarios.pt.


2.- Processing of personal data

The Portuguese National Law for the Protection of Personal Data (Law No. 58/2019, of August 8, hereinafter "LPDP") and the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, hereinafter referred to as "GDPR") ensure the protection of natural persons with regard to the processing of personal data and the free movement of such data.

Under legal terms, personal data is considered to be any "information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is considered to be identifiable, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, electronic identifiers or one or more elements specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”..

The personal data collected and processed by the ORDEM DOS NOTÁRIOS are those that you voluntarily make available to us through the different collection vehicles on the website, that is, through the different moments of user interaction provided throughout the website. However, these may be necessary to access certain content or services provided.

During the collection process, however, only the data absolutely necessary for the fulfillment of the purpose of THE informed collection, or with that connected and under the assumption of the grounds of lawfulness explained to the user, will be requested.


3.- Information retrieved automatically

The ORDEM DOS NOTÁRIOS website uses necessary cookies to help make it efficient, allowing basic functions such as navigation and access, as well as the management of security, confidentiality, integrity and availability issues. Without these cookies, the website would not function properly. In addition to these Cookies, others are used that allow us to improve your browsing experience. You can find more information about Cookies in our Cookie Policy.


4.- Information provided by the user

When the user fills in a form to register as a participant in the IV Congresso Internacional do Notariado Português, identification data (Full name, address, city, postcode, NIF, country, profession), contact data (email and telephone number ) for that registration to become effective.

The categories of personal data collected will be different depending on the interaction of the data subject with this website and according to their own interests in each visit or registration in the IV Congresso Internacional do Notariado Português.

In no case will personal data of racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data relating to health and sex life, genetics, biometrics or data relating to life or sexual orientation be requested, except when, at times when the request occurs, the user freely expresses his will and consent.

In no case will the ORDEM DOS NOTÁRIOS transfer the personal data made available through this website to third parties or to countries not subject to adequate guarantees, without the consent of the Data Holder to each of them.

This consent, as will be seen, will always be requested, for the most diverse purposes, it will always be free, expressed and embodied in a clear and unequivocal positive act, not being necessary to provide it for the main registration that it proposes to carry out, that is , for what was its initial purpose.

Even so, we will try to ensure that the ease with which it is provided is similar to that of its withdrawal, if desired by the user, you’ll be able to consult how to do this in this policy.

ORDEM DOS NOTÁRIOS is not responsible for the introduction, by the user, of personal data of third parties. That is, the user (Data Subject) undertakes, at all times, to provide accurate information about the data requested through the website, and to keep them updated at all times.

The user must not provide personal data of third parties. In the event that the user has to provide personal data of third parties, he guarantees that he is legally entitled to do so, that he has informed the interested party of this fact and undertakes to provide this Privacy Policy for the third party to read. In this case, the user will be solely responsible for fulfilling these obligations.

The ORDEM DOS NOTÁRIOS may, however, transfer data to comply with legal obligations or following subcontracting relationships established for its own purposes, always subject to adequate guarantees, without your authorization.

Upon acceptance of this Privacy Policy, upon the requested positive act, the user gives his informed, express, free and unequivocal consent for the personal data provided through the website to be included in a file under the responsibility of ORDEM DOS NOTÁRIOS, whose processing , under the terms of the legislation on the protection of personal data, complies with the appropriate technical and organizational security measures.

ORDEM DOS NOTÁRIOS thus maintains this database, which will contain the registration of users who provide their personal data, which are collected and processed by ORDEM DOS NOTÁRIOS.


5.- Purposes of the data processing

The personal data processed through this page will only be used for the following purposes:

  1. Communication, clarification and dissemination of information regarding events or institutional news, newsletters, information leaflets, institutional presentations, conferences, fairs and stands, through written and electronic publications, websites, corporate social networks, blogs, public multimedia platforms or television channels;
  2. Registration as a participant in the Congress;
  3. Image and/or voice, obtained through photographs, videos and/or voice recordings for registration and memory of participation in the event;
  4. Commercial Advertising Purposes.

6.- Recipients of Personal Data collected by the ORDEM DOS NOTÁRIOS

In some cases, your personal data may be communicated to subcontractors in the context of the services provided by them (service providers, for example: organization and support services for the IV Congresso Internacional do Notariado Português).

In such cases, the ORDEM DOS NOTÁRIOS requires that these subcontractors have the appropriate security measures in place to protect your personal data.

The personal data collected will be processed in the European Economic Area, however, in the case of international transfers of data to third countries or international organizations, these will only occur through the adoption of adequate guarantees and the necessary level of protection, in accordance with the applicable legislation to the protection of personal data, in particular through adequacy decisions and Instruments of Adaptation to International Transfers.

In any of the aforementioned cases, the ORDEM DOS NOTÁRIOS signed the respective Data Protection Agreements with each service provider, in order to guarantee that the data will be processed in accordance with the legislation in force regarding the protection of personal data.

Finally, your data may also be communicated to authorities and public entities if there is a legal obligation for this purpose.


7.- Exercise of Rights

The User has the prerogative to exercise the following rights:

  • Right to information: to be informed, prior to the processing of personal data, about aspects related to its processing and, also, to request additional information about the use of your personal data at all times;
  • Right of Access: obtain confirmation that the personal data concerning you are or are not being processed and to access the personal data that you have provided to us;
  • Right to Data Portability: request the transmission of the personal data you provided us, if technically applicable;
  • Right of Rectification: request correction or update of your personal data;
  • Right of Erasure: request the erasure of your personal data, when the law or the contract allows it;
  • Right of Limitation: request the restriction of how we use your personal data, correcting or clarifying any doubts about its content or processing thereof;
  • Right of Opposition: Oppose the continued processing of this data;
  • You also have the right to withdraw or change, at any time, the consent you have given us for the use of your personal data, when this has been the legal basis for processing them.

To this end, you may exercise your rights directly and free of charge, with rare exceptions, to:

  • The email address dpo@notarios.pt, indicating in the subject "EXERCISE OF RIGHTS"; or:
  • The following address: ORDEM DOS NOTÁRIOS, headquartered at Avenida Visconde de Valmor, n.º 19A , 1000-290 Lisboa, Portugal.

Your request must include the date, name and surname, applicable mobile contact/email address, the specific request and the address for notification purposes.


8.- Security

Personal data is processed with the legally required level of protection to guarantee its security and prevent its alteration, loss, processing or unauthorized access, taking into account the state of technology

Access to your personal data will always be carried out under the commitment of:

  • Assumption of security measures, legally required, of a technical and organizational nature, which guarantee their safety;
  • Process them exclusively for previously defined purposes, or purposes related thereto;

9.- Conservation of Personal Data

Your personal data will only be stored and processed for the period that proves necessary or mandatory for the fulfillment of the purposes described above, applying criteria for the conservation of information appropriate to each processing and in line with the legal provisions, applicable regulations and even the prescription of civil and criminal liability.

After the respective data conservation period has elapsed, these will be deleted or made anonymous, except for when they need to be kept for a separate purpose that may prevail.


10.- Other considerations

ORDEM DOS NOTÁRIOS is not responsible for any acts or omissions of third parties, namely regarding links to third party websites and their contents.

In case of merger, spin-off, transformation, dissolution or insolvency of the ORDEM DOS NOTÁRIOS, your data may be transmitted to third parties, as a commercial asset, always respecting compliance with the applicable law and maintaining your rights as a data subject, namely as regards the consent given and the rights of opposition, access, rectification, deletion, limitation and portability.

In the event of any legislative changes, ORDEM DOS NOTÁRIOS reserves the right to change this Policy, at any time, so you should consult it whenever you use this website.


11.- Supervisory Authorities

The user and data subject has the right to submit a complaint, if he considers that there is a basis for doing so, in terms of the protection of personal data, to the competent supervisory authority, which, without prejudice to others being identified, will be Comissão Nacional de Proteção de Dados (CNPD).



Last update: July 11th, 2023.